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HISTORY OF THE OFFICE OF MEDICAL HISTORY
Data Collection During Deployment
Army Nurse Corps History:
A Guide to Historical Data Collection
DATA COLLECTION DURING DEPLOYMENT
History provides a basis for the present and a direction for the future. The Army Nurse Corps has a truly rich and proud history. All Army Nurse Corps Officers have a professional responsibility to collect, document and preserve events that occur within the Corps. The following outline provides guidelines and resources regarding the collection of historical data during deployments.
Journal: A chronological record of events pertaining to a unit or a staff section during a given period.
Journal File: A file containing material that supports entries in the journal. The journal file should include the information listed below:
SECURITY CLASSIFICATION OF JOURNAL AND JOURNAL FILES
Generally speaking, most journals and journal files developed by the Chief Nurse will not need to be classified. However, this is an area that must be addressed. In determining if a security classification is needed, consideration should be given to the overall picture/story presented by the journal as well as the highest classification of any item contained therein. The overall classification of a document or group of physically connected documents shall be at least as high as that of the most highly classified component (AR 380-5). If, in the opinion of the Chief Nurse, the unit journal needs to be classified, she/he will mark the material with the appropriate classification and safeguard that journal. The next step is to transmit the journal under appropriate safeguards to a classification authority in the Chain of Command for evaluation. FORSCOM units would forward the journal to the FORSCOM Commander, ATTN: FORSCOM Chief Nurse. She would then forward the journal on to the Office of Medical History.
Staff members should be encouraged to keep their own journals. Personal journal records provide the historian with fresh insights into the unit, mission and people that make up the unit. Additionally, personal journals provide staff with something to share with the folks back home.
PHOTOGRAPHS, SLIDES, DIGITAL IMAGES
Slides, photographs and digital images taken during the deployment are especially welcomed at the Office of Medical History as well. On request, the History Office will make copies and return original photographs and slides to their owner. When sending slides and photographs, please identify the location and the people in the pictures.
Oral history activities, an integral part of the Army Historical Program, focus on persons, events, and topics of historical interest to the Army. The after-action interview or combat after-action interview is normally conducted by military history detachments or official historians during wartime, operations other than war, and military exercises as part of their mission to collect and preserve historical documentation on U.S. Operations. The after-action interview is conducted as soon as possible following an event.
DISPOSITION OF JOURNAL AND JOURNAL FILES
At the conclusion of the deployment the original of the journal and journal file should be maintained with the unit and filed in an 870-S file (see AR 340-18 for further guidance on filing system). A copy of the journal and journal file should be forwarded to the Army Nurse Corps at the following address:
This official unit journal becomes the property of the United States Army. If anyone wishes to publish the journal or contents thereof, they must obtain permission from the Army.
If you have questions about journals or donations to the Army Nurse Corps Historical Collection or would like to complete an oral history call: (703) 681-2849 or DSN 761-2849.
Army Regulation 220-15, Field Organizations, Journals and Journal Files, DAHQ,
effective 1 January 1984.